Michaela Bronstein, Paul Saint-Amour, and Stephen Best in conversation about Bronstein's book

An Nguyen

Terrace Room

The Terrace Room is available for academic or administrative events pertaining to/hosted by Stanford University. It is not available for classes or social gatherings.

NOTE: Margaret Jacks Hall is a card access only building.

Beginning 10/01/2024, there is a $100 per day usage fee for reserving the Terrace Room for most reservations. This is a per-day, per-event fee regardless of event hours.

This does not include any service request work orders related to trash/compost/recycle bins and post-event cleaning. If you are unfamiliar with our room or would like additional AV support setting up, please request a pre-meeting consultation for help before the event, and call UIT’s hotline (650) 498-9996 for immediate help with an active issue during your reservation period.  The department reserves the right to charge an additional fee to groups that do not adhere to our Terrace Room guidelines. The Outlook calendar invitation will include the details for creating an expense journal entry for our department.

 

Margaret Jacks Hall, Building 460, Room 426

 

  • Maximum capacity: 44 people
  • Chairs: 44
  • Furniture: Lectern, 1; Tables, 14 rectangular flip-top tables (30”x60”), 2 leather seating chairs with small end table
  • Outdoor patio furniture: 3 round tables, 2 banquet tables, 17 chairs

  • AV Equipment: 2 flat-screen TVs, audio and visual conferencing, microphones, HDMI & VGA laptop connection

     

Reserving the Terrace Room

 

  1. Contact Taylor Oswald at toswald6 [at] stanford.edu (toswald6[at]stanford[dot]edu) with your initial event inquiry. Please include the event date and time (add set-up and clean-up time). Taylor will confirm whether or not the room is available for your desired date and time, and the event will be tentatively penciled onto the calendar.
  2. Once we have confirmed your requested date and time is available, a formal reservation request form will be emailed to you.  DO NOT complete the form until you have read through this website and understand the room requirements. 
  3. Your reservation remains tentative until we receive:
    1. Completed reservation form
    2. Approved copies of all relevant work orders
      1. If you are serving food and/or beverages, ordering trash bins is required. The Terrace Room is not equipped with trash receptacles. It may also be necessary to file a cleaning work order if you anticipate the need.
    3. Accepted Outlook calendar invitation
  4. Coordinate pick-up and drop-off of the Terrace Room key from the English Department office in room 460-201. Event coordinators are responsible for obtaining and returning the key during department office hours.
Preparing for the Event
Important Notices
  • A staff member from the requesting unit is required to be on site for the duration of the event, including set-up and break-down as well as giving access to event members.
  • If food and/or beverages will be served, order landfill/compost/recycling trash bins and cleaning service and send confirmed work orders to Taylor Oswald at toswald6 [at] stanford.edu (toswald6[at]stanford[dot]edu).
  • English Department staff members are not available to assist with set-up or clean-up, including accessing and using the room technology.
  • For technical assistance with the room technology, contact (650) 498-9996.
After the Event

Once the event ends, it is the user's responsibility to return the room to the set-up shown below:

After returning the room to this state, please ensure that:

 

  • All trash has been disposed of in the bins provided by Buildings, Grounds & Maintenance. Do not leave bins inside the Terrace Room - place them outside in the hallway.
  • All food is disposed of and no supplies remain in the kitchen.
  • All equipment in the room has been turned off and returned to its initial location.
  • All lights are turned off.
  • Terrace Room doors are locked.
  • Key is returned to room 460-201.

                                                                       We wish you a successful event in the Terrace Room!

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